When new members are elected to the Board of Directors of a homeowners association, it’s important to make sure they are able to feel comfortable as a part of the community. This can be achieved by welcoming them properly and filling them in on recent business within the association.
That would seem simple enough, but sometimes everyone can get so wrapped up in business as usual that they forget to take time for these steps, which can leave new members feeling unprepared and out of the loop. There are a few ways to avoid this.
Hold certification classes for your new members that go over all laws and responsibilities involved with leading an HOA. You want to be sure all members are on the same page when it comes to rules and legalities. Have each person sign an affidavit at the completion of the class to add to the records.
In addition to current rules, give new members an overview of past minutes from meetings, contracts the association is currently involved with, and recent financial transactions. With this information, members will not only be educated on HOA laws in general, but on what is specifically happening with your association as well. Members will feel more encouraged to participate in the next board meeting because they’ll be up to date.
Make Documents Easily Accessible
Have the documents you show new members in the board room so they are easy for anyone to view and refresh themselves on the information. This will make orientation for new Board members easier and probably help current members take another look at the documents. Make sure the documents are safe, such as in a specific file, and clearly for the Board only. Another option would be to have them available digitally to all Board members.
While including new members and opening up chances for longtime members to review current procedures, the sense of community can be strengthened by encouraging everyone to participate and make recommendations for improving the association. New Board members will feel appreciative that they can be an open part of the discussion right away.
For help improving your association processes and incorporating new members, contact Cedar Management Group today.