Finding a quality contractor to perform work for your HOA at a good cost is not always an easy task. There are some areas in which to make sure the contractor is up to par before hiring them for your association.
Take into account your first impressions of the contractor, such as his presentation, equipment, even the cleanliness of his truck and other vehicles. If his business is well-maintained, that fairs well for the quality of work he’ll be doing for your HOA.
Not Too Much Upfront
If a contractor is asking for more than 20% of the total job cost upfront, beware. Some projects may have a bigger upfront payment for the cost of larger products like tile or cabinets, but for those involving lumber or roofing it doesn’t apply. An HOA contractor who knows his business and will do a good job will often buy the products with 30 or more days to pay.
Not Too Low Cost
On the flip-side, watch out for contractors with especially low bids. Often, a very low price is indication of lack of experience or knowledge of appropriate cost and timeline. Perhaps worst is the contractor that starts with a really low bid only to add on extra charges once the work continues.
Avoid Cash Jobs
It’s best to just steer clear of a contractor requisition cash only for your HOA jobs. Paying in cash erases most ways of proving you paid if a problem comes up, and it also means the contractor is likely an illegitimate business that could be avoiding insurance and taxes. Just stay away.
Don’t Take Rush Offers
Take your time and don’t be swayed by businesses that may offer a “limited-time only” deal. This could affect your decision making just because you think you’re saving money and you may overlook certain details. You should take the time getting all the information needed for the job, and the contractor should be doing the same. A price given to you without evaluating the work you need done means the contractor is not very detailed or thorough, which isn’t a good idea for your homeowners association.
For more help with finding a contractor to do work for your homeowners association, contact Cedar Management Group to have an HOA manager walk you through the process. We’re here to help your Board with these important decisions.