As a property manager, it’s good to have a benevolent attitude and be receptive to suggestions. However, some people on the board of your living association will take advantage of this and try to use their power to usurp your authority. While they have a right to be heard, it shouldn’t be at the expense of your leadership. Here are five ways to deal with board members who micromanage.
1. Keep your cool – In a situation where board members are getting on your last nerve, it’s easy to think that they’re doing it deliberately. However, they would most likely be doing it no matter who was on the board. You might have your share of negative emotions when it comes to dealing with their requests and opinions, but they have nothing to do with you. Consider what they’re saying, divorced from your own thoughts and feeling, and you’ll be much better off.
2. Carbon copy them in emails – While micromanaging board members might be people you want to avoid as much as possible, communication is vital. Since they might be micromanaging because they want to know certain things, you should keep them as up to date as possible. By cc-ing them in any pertinent emails (that aren’t too sensitive), you can help ensure they receive the information they need, and hopefully cut back on micromanaging.
3. Hold regular meetings – Meetings are essential for communication. Bringing yourself and all the board members together to discuss recent developments and answer questions is a necessity in order to create a smooth flow of communication. Plus, with meeting regularity, you can cut back on the risk of board members harping on you due to believing they’re not being paid attention to or getting their voices heard.
4. Give quick access to information – Board members who micromanage will usually do so because they need questions answered. Even if you’re being as upfront as possible, there are still bound to be members who demand more. By using software such as Evercondo, you can share important documents easily with your board members. Once you have it all set up and inform them, the ball’s in their court.
5. Grant them responsibilities – As board members, your team should feel the desire to be actively involved in decisions. To show your appreciation for them, it’s a great idea to give them responsibilities and duties that are important. Make sure that they are individually tuned to each person and that you check up with them regularly on it. By showing your appreciation for your board, you can expect their appreciation in return.
If you feel your HOA board members are micromanaging, it’s important to stay calm and remember that they’re human. Instead of getting frustrated, use your positive influence as a leader to help make your team even stronger. When you show them you’re respectful and listen to them, they’ll be much more at ease with you.