Though most local homeowners associations limit meetings to members, North Carolina doesn’t currently have any laws or statues that control who can or cannot attend community association board meetings.
Many associations allow residents to voice their concerns or opinions right at the start of Board of Directors meetings. If you are not currently serving on your HOA or condo board but would like to address an issue, this is your outlet. There are a few things you can do to increase your chances of being heard.
Let at least one board member know that you want to speak at the next meeting. This is simply a common courtesy, but might be helpful if it helps a board member prepare. In the same vein, write down your question or concern, whatever it may be, and submit it to the board. By letting the Board of Directors know that you wish to address them, and by submitting in writing your reason for doing so, the board (and possibly the property manager) has time to prepare to fully address your issue.
When you do get your chance to address the board, keep your spill short and sweet. While board members are normally happy to help residents, the average HOA Board of Directors meeting has a full list of items to be covered. To help make sure the board has time to cover all the items on their agenda, we would suggest that you keep your remarks under about five minutes.
Finally, give your condo or HOA board time to evaluate and discuss your issue. That is, don’t demand or expect a response right away. If you do require an update on the progress of an issue, it is recommended that you contact your association’s property manager, as they are more likely to respond quickly. By following these simple guidelines, you should be able to bring your issue before your Board of Directors properly, have it addressed in a reasonable amount of time, all while making things as easy as possible for those around you.