Most of us have a lot things we love about the holiday season: more time with family and friends, time off work, gift exchanges, and cozy fires. If you live in a planned community or association, there are community events to look forward to.
However, if you’re on an association’s board of directors, you’re also likely facing a lot of work during the holiday time since you’re the ones planning the parties, putting up and managing rules for decorations, and and making sure all work is soon enough so you can enjoy your holiday too.
It’s easy to get stressed thinking about it all, but thankfully there are some ways to better prepare yourself each year and take away some of the overwhelm:
Plan for Decorations
It might seem like decorating doesn’t require a plan, but if you manage a fairly large community, it’s usually not easy enough to just throw everything together. Make a plan for each year by:
• checking all of the lights to make sure they still work
• booking contractors to put up the lights and decorations way in advance (as they can book up the sooner you get to the holidays)
• checking for all decorations that need to be replaced
• and considering your liability needs against any possible decorating-related injuries (hopefully this doesn’t happen, but it’s always better to be safe than sorry)
Prepare for More Packages
Obviously your community is going to be ordering a lot more during the holiday season as they do their gift shopping, so make sure you’re prepared. Write out an actually standard operating procedure for your board members and management team so everyone is on the same page and there aren’t any confusions when residents come in to receive their packages.
Add Holidays to Your Budget
When planning your annual budget, don’t forget to factor in costs for holiday decorations, parties, and any candy or toys you offer to the community to spread the cheer. Your residents will also appreciate not having to worry about extra fees for holiday stuff around this time.
Be Diligent About Safety
To avoid any unexpected problems, make sure you’re extra rigorous about your safety and security procedures, such as making sure any residents with extended-stay guests fill out the paperwork. Let’s ensure everyone enjoys a safe and happy holiday season.