Your HOA board’s annual meeting can either be a great opportunity to set up the community for a successful year… or it can be a source of dread or boredom, or even worse, something that no one shows up for.
Unfortunately, the latter is not uncommon in a homeowners association. But that doesn’t have to be the case for your community! With the right planning and effort, you can make your annual meeting a time that owners actually look forward to and are excited to have discussions in. Here are some tips for doing that.
It’s too common for HOAs to put everything for the meeting together at the last minute. In turn, very few people come and you don’t have enough in attendance for the quorum requirements. So take time time throughout the year to map out a plan for what the meeting will entail—and remind members! Let them know how far away the meeting is and what to expect.
Splurge a Little
Like most things in life, even the annual meeting gives you what you put into it. Don’t be afraid to spend a little extra budget on this one. Invest some money in holding the meeting. Hold it in a large place like a community center or local church, if you don’t have a clubhouse that can accommodate the numbers. You can even reserve a banquet room if you’re able to splurge on it.
Make it Enticing
You can’t always make HOA matters exciting, but you can make the environment a fun place! Have some food and beverages, nice seating, even some music. And you can offer door prices. Maybe even hold a contest and give awards.
Focus on the HOA’s Successes
Celebrate what went right in the past year by mentioning successes and recognizing members. Encourage people to get to know each other better and know they’re connected by a desire to live in a great community. The annual meeting is a great time to bring everyone together as well as hold HOA board member elections, which will help members get to know their board even better.
Now, if all of these ideas are sounding like way too much work and preparation, that’s where an HOA manager can be very beneficial. If you want to increase the quality of your board meetings and ultimately the interaction in your community, investing in a quality HOA management company like Cedar Management Group can go a long way.