Cedar Management Group assists our communities in filing and organizing a wide variety of procedures and regulations, all which aid in the consistent management and maintenance of the community. One very important procedure we assist our communities in is called an “ARC”, which stands for “Architectural Review Change.” The ARC committee is probably the most important committee that is established in a community association. They are responsible for ensuring that any changes to the exterior of the homes conform to the standards set by the Declarations, they also ensure that no exterior modifications will be approved that will negatively impact the appearance of the community.
The ARC application process is very straight forward, but must be detailed to ensure the committee has the information they need to make an informed decision. Some of the items that must be on the ARC request form are:
- Type of alteration or addition
- Materials to be used
- Paint color used if applicable
- Plans or drawings of the work
- Installer or contractor credentials
- Any necessary permits required
- Schedule for completion
Homeowners should be familiar with their specific governing documents in regards to submitting an ARC and the timeline for approval. Most communities will allow 30 days for the committee or Board of Directors to review and make a decision on a request. That decision should be mailed to the homeowner providing either approval or denial. If the request is denied the letter should include a reason for the denial so that adjustments to the requests may be made.
The requests and the resulting letters should all be kept on file for reference at a later time. As Board members and even management companies change over the years it is important to have the ability to go back and review alterations to ensure they have been approved. If alterations to a home occur without approval the Board needs to take appropriate action to follow up, and possibly hearing should be conducted. These kinds of regulatory procedures not only help to preserve order in the community, but allow the freedom for reasonable modifications to the homes.